FAFSA Verification – Policy and Procedures
In accordance with 34 CFR § 668.53, PTC will verify an applicant’s FAFSA if it contains conflicting information or errors when compared to other documents provided by the applicant. Additionally, during each award year, the U.S. Department of Education (USDE) will select approximately 30% of all FAFSA applicants for verification. Within 10-days of receiving the Institutional Student Information Record (ISIR), the financial aid office will mail a written request to the applicant for additional documentation, if needed. This request will include an explanation of the documents necessary to satisfy the verification requirements, the deadline to submit the requested documentation, and any consequences of failing to complete any required action.
PTC requires that an applicant provide the information to the financial aid office within 10-days from receipt of the request. All current students must submit the requested information at least 30-days prior to the end of the current quarter. PTC will follow-up with a phone call or email as a service to the applicant.
Neglecting to respond within the designated time frame may result in a loss of Title IV funding, which includes Pell grants and federal student loans. It may also impact other grants and scholarships. PTC students who do not respond may be required to make satisfactory payment arrangements for any balances due on tuition, housing, or other institutional costs prior to the start of the next quarter. PTC’s financial aid office cannot adjust an applicant’s cost of attendance or other data on the ISIR that may affect the applicant’s Expected Family Contribution (EFC) prior to completing a verification.
PTC’s process for correcting the FAFSA is as follows:
- Make the necessary corrections to the FAFSA via ED Express (USDE).
- Notify the applicant by email of all corrections made.
- PTC will email a revised financial aid plan if the applicant’s award has changed.
PTC will refer any credible information, which indicates that an applicant may have engaged in fraud or other criminal misconduct in connection with the FAFSA to the Office of the Inspector General of the Department of Education for investigation as established in 34 CFR § 668.16 (g).
The type of information PTC will refer is that which is relevant to the eligibility of the applicant for federal student loans, which includes but is not limited to the following examples:
- False claims of independent student status;
- False claims of citizenship;
- Use of false identities;
- Forgery of signatures or certifications; and
- False statements of income